Our Constitution

Name

The name of the Group is The Pentacle Drummers

Objectives


The objectives of the Group are:
  • The Pentacle Drummers are a non political, non denominational and non profit making group of people who like to get together and drum.
  • We drum for our own enjoyment and for the enjoyment of others at public and private events that we are invited to.
  • Money raised by the Group or payments made to the Group, for attendance at events or performances, will be used solely for the benefit of the group.
  • We do not seek to promote the personal aims, political beliefs or spiritual beliefs of any one member of the group.
  • Powers


    In furtherance of the objects, the Committee may exercise the following powers:
  • Raise funds and receive contributions or payments (within the requirements of the law).
  • Power to buy, lease or receive in donation any property or equipment or services necessary to achieve the objects (including but not limited to: Public Liability Insurance, Travel costs, Publicity material).
  • Power to sell, lease or dispose of property of the group.
  • Power to do all such other lawful things as necessary for the achievement of the objects.
  • Membership


  • Membership is open to any individual who supports the Pentacle Drummers objectives.
  • All members agree to leave their own personal conflicts, political aims and spiritual beliefs out of their dealings with group business.
  • The existing members of the Pentacle Drummers will decide if a potential member of the group can join the group. (A formal vote will not be necessary unless there is a serious objection from one or more members to that potential member)
  • Members may be asked to pay a weekly subscription to pay for the hire of the Ethel Wood Community Centre as determined by members at the AGM. (members will only pay this on the weeks that they attend)
  • Each member will have one vote on any issues that require a vote
  • Committee


  • Members of the Committee will be elected at the AGM.
  • The Committee will consist of between 4 and 10 members of the group.
  • Committee members will serve for one year but may be re-elected.
  • There is no maximum time limit that a member of the committee can hold their post (providing they are re-elected each year by the group.

  • The Committee will hold at least two meetings each year. Committee meetings will be quorate when at least four members are present. In addition to the Committee, all members of the group will be invited to these meeting

    At the AGM members will elect the following officers from amongst themselves:

  • Chair
  • Vice Chair
  • Secretary
  • Treasurer

  • The role of the Committee shall be to further the objects of the Group on behalf of its members. The Committee will make decisions on the basis of a majority vote of the members of the group. In the case of equal votes, the chairperson will have an additional casting vote. No member of the Committee will receive payment or remuneration for any duty carried out on behalf of the Pentacle Drummers.

    Receipts and Expenditure


    All funds of the group will be paid into an account in the name of the Pentacle Drummers, operated by the Committee. All cheques must be signed by at least two members of the Group. The funds shall only be used in furthering the objects of the Pentacle Drummers. Three signatories will be from the committee.

    They will be :

  • Chair
  • Vice Chair
  • Secretary
  • In addition a member of the group who is not on the committee will be designated a fourth signatory for the account.

    General Meetings

    An Annual General Meeting shall be held in June each year, or as soon as possible thereafter.

    Twenty-one days notice will be given to members of the date of the AGM. Members must notify the Secretary of any business to be discussed not less than seven days before the meeting.

    Business of the AGM shall include:

  • Confirmation of minutes of previous AGM.
  • Presentation and agreement of accounts for previous year.
  • Annual report of activities of the association from the chair or secretary.
  • Election of committee.
  • Agreement of weekly subscription rates for the coming year.
  • Any other business received by the secretary.

  • The chair of the Committee will chair the AGM.

    Decisions made at the AGM will be by majority vote of those members attending.

    In the event of equal votes, the chair will have a second casting vote.

    General meetings will be quorate when at least half of the number of members of the Group is present.

    Special general meetings may be convened by members of the group on receipt by the secretary of a request in writing from not less than four members.

    The written notice should state the business to be discussed.

    At least 21 days notice of the meeting shall be given to members.


    Alterations to the Constitution

    Any proposed alteration to this constitution many only be considered at an AGM or Special General Meeting.

    Any alteration must be proposed and seconded by a member.

    Alterations will be passed if supported by not less than two thirds of those members present at the meeting, assuming that a quorum has been reached.

    Dissolution

    If at any general meeting a resolution is passed calling for the dissolution of the Group,

    the secretary shall immediately convene a special general meeting to be held not less than one month thereafter to discuss and vote on the resolution.

    If at the Special General Meeting the meeting is quorate and the resolution is carried by two thirds of the members,

    the committee shall realise the assets of the association and discharge all debts and liabilities.

    After discharging all debts and liabilities, the remaining assets of the association shall be given to another voluntary organisation will similar objects to the group or given to local charities as agreed by the members.

    No money shall be distributed amongst members.